Last updated: April 14, 2019
For the purposes of the Data Protection Act 1998, The Shoot ('we' or 'us') is the ‘data controller’ (i.e. who is responsible for, and controls the processing of, your personal data).
Personal data we may collect about you
Information that you provide
We will obtain personal information about you such as your first name, last name, date of birth, gender and, if you choose, your email address, phone number, location data, photographs of you, details of events you plan to attend, or have attended and other biographical information and preferences whenever you complete forms, or amend forms, on the website and/or site.
If you are a photographer listing on The Shoot we may obtain additional biographical information.
We will also obtain personal information you provide when you send us feedback, post material, contact us for any reason and by any medium, sign up to a service, share information via The Shoot’s social media functions, complete a survey, report a problem with the site or report a dispute with another user.
We may retain a record of any contact you make with us.
Device information: We may also collect information about your device each time you use the site. For example, we may collect information on the type of mobile device that you are using and its unique device identifier (for example, the IMEI number) and the mobile operating system that you are using.
Information on your device: We may also collect information which is stored on your device each time you use the site. For example, we may collect photos, videos and other digital content and if you sign in using Facebook we may collect friends lists.
Location data: We may also collect information to determine your location using GPS technology. Many of the features of the site will require access to such location data to work e.g. to allow you search for photographers or customers near you. You can however prevent access to this information by turning off your location services while using the site.
How we use your personal data
We use your personal data for the following purposes:
Marketing and opting out
If you have given permission, we may contact you by email about services, promotions, and special offers that may be of interest to you. If you prefer not to receive any direct marketing communications from us, you can opt out at any time. See further 'Your rights', below.
Disclosure of your personal data
We may disclose your personal data to:
Keeping your data secure
We will use technical and organisational measures to safeguard your personal data, for example:
While we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet.
We ask you not to share your account password with anyone.
We may monitor and record communications with you (such as telephone conversations and emails) for the purposes of quality assurance and training.
Information about other individuals
If you give us information on behalf of someone else, you confirm that the other person has appointed you to act on his/her behalf and has agreed that you can:
You have the right to request access to personal data that we may process about you. If you wish to exercise this right, you should:
You have the right to require us to correct any inaccuracies in your data free of charge. If you wish to exercise this right, you should: put your request in writing; provide us with enough information to identify you (for example, your name and account username); and specify the information that is incorrect and what it should be replaced with.
You also have the right to ask us to stop processing your personal data for direct marketing purposes. If you wish to exercise this right, you can click the 'Unsubscribe' button at the end of the email you have received from us, or you may put your request in writing (an email sent to [email protected] with a header that says 'Unsubscribe' is acceptable) and provide us with enough information to identify you (for example, your name and account username).
Right to erasure
Under Article 17 of the General Data Policies Regulation (GDPR) 2018 you have the right to obtain from us the erasure of personal data concerning yourself without undue delay. If you wish for us to erase your personal data please contact us (see 'Communications between us' below for contact details).
We shall have the obligation to erase personal data without undue delay where one of the following grounds applies:
Lawfulness of Processing
Processing shall be lawful only if and to the extent that you have given consent to the processing of your personal data for one or more specific purposes;
Right to lodge a complaint with a Supervisory Authority (such as the ICO)
Notification of a personal data breach to the supervisory authority
In the case of a personal data breach, the controller shall without undue delay and, where feasible, not later than 72 hours after having become aware of it, notify the personal data breach to the supervisory authority competent in accordance with Article 55, unless the personal data breach is unlikely to result in a risk to the rights and freedoms of natural persons. Where the notification to the supervisory authority is not made within 72 hours, it shall be accompanied by reasons for the delay.
The processor shall notify the controller without undue delay after becoming aware of a personal data breach.
The notification referred to in paragraph 1 shall at least:
Where, and in so far as, it is not possible to provide the information at the same time, the information may be provided in phases without undue further delay.
The controller shall document any personal data breaches, comprising the facts relating to the personal data breach, its effects and the remedial action taken. That documentation shall enable the supervisory authority to verify compliance with this Article.
Third party cookies
We work with third-party suppliers who may also set cookies on our site, for example e.g. Facebook, Twitter. These third-party suppliers are responsible for the cookies they set on our site. If you want further information please go to the website for the relevant third party.
How to turn off cookies
If you do not want to accept cookies, you can change your browser settings so that cookies are not accepted. If you do this, please be aware that you may lose some of the functionality of the site.
Our contact details
We welcome your feedback and questions. If you wish to contact us, please send an email to [email protected] Our registered office is 87C Queens Drive London N4 2BE
We may change this Policy from time to time. You should check this policy frequently to ensure you are aware of the most recent version that will apply each time you use the site.